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| Bidding Requirements for OAMA Regional Championships |
The OAVA Council aims to have the venues for the next
two Oceania Regional Championships confirmed at any time.
Not only is this desirable for administration and organisation,
but it also means that at any Oceania Championship event
the organisers of the next Championships are able to positively and forcefully
promote
their event.
Championship requirements have matured to the stage where formal
bids are required from Affiliates, or their member associations, which
propose to stage the Championships.
Bids may be made at any time, but it is desirable that
bids are received as early as possible to allow the maximum time for
consideration of the bid, and there is adequate opportunity for discussion
and clarification of issues before Council consideration.
Bidders need to recognise that:-
- A formal contract will be required between the organisers
and OAVA to protect the interests of both parties, their associated
bodies, and the competing athletes;
- Financial responsibility for Oceania Championships
rests with the bidding organising, and OAVA cannot be expected to
subsidise or support the committee or the Championships financially.
Council will require that proper financial organisation and control
is assured, including the payment of Championship Levies to OAVA.
Bids should include the following:
- The name of the organisation submitting the bid;
- If the organisation it is not a direct affiliate of
OAVA, a letter of support from the OAVA affiliate where the games
are to be held;
- Letters of support from appropriate state and/or local
bodies, councils, etc.
- Letters of support from national government where appropriate;
- Letters of support, etc from local and/or national
athletic organisations and administrators;
- The proposed location;
- Proposed dates;
- Climate considerations;
- Details of venues, facilities, etc., and confirmation
of their availability for the event;
- Details of the availability of qualified officials,
and proposals for covering any difficulties in this area;
- Confirmation that facilities and equipment will be
available for all events in the official programme of events, or details
of any problem areas;
- Accommodation availability, options and price indications;
- Tourism options and opportunities for visitors;
- Local transport options and potential problem areas;
- An outline of the committee and organisational structure
proposed, and its relationship to the affiliate. The names of the
principal officers should be included;
- Clear indication of the financial structure proposed,
and responsibility for the financial control of the event;
- If possible, a proposed budget for the event.
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